Build a weekly schedule and calculate labor automatically.
Use this free employee schedule builder to create weekly shifts, calculate regular and overtime hours, estimate labor cost, and print a private manager schedule or an employee-safe schedule.
Weekly Schedule
1. Add employee
2. Add shift
Weekly schedule
Print a private manager schedule, a break-room employee schedule, or prepare a static schedule email.
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How to use this free employee schedule builder
Choose the first day of the workweek, add each employee with an optional hourly rate, and assign shifts to the correct dates. The weekly employee schedule builder totals scheduled hours automatically and separates estimated regular and overtime hours using the settings you select. Switch between the manager view and employee view before printing so private wage and labor-cost information stays out of the break-room schedule.
Build a dated weekly schedule
The schedule begins on the exact week-start date you choose. Each column displays the weekday and calendar date, which makes the printed schedule easier for employees to understand than a generic Monday-through-Sunday template.
Calculate estimated labor cost
Enter hourly rates to estimate regular wages and overtime wages using a configurable overtime multiplier. Manager totals remain private, while the employee schedule removes rates, overtime totals, and estimated labor cost.
Edit before you publish
Click an employee or shift to update it without deleting and rebuilding the entire schedule. You can also remove entries, upload a company logo, save the schedule as a PDF, or prepare a static schedule email.
Keep schedule information private
The tool stores schedule information in the current browser rather than creating a Shiftaro account. People using a shared or public device should clear the schedule when finished and avoid entering information they do not want stored locally.
What the employee schedule labor calculator includes
This free employee scheduling tool provides a practical planning estimate for straightforward weekly schedules. It totals scheduled hours for each employee, estimates daily and weekly overtime, applies the overtime multiplier you select, and calculates estimated labor cost from the hourly rates entered in manager view.
The calculator is not a payroll engine. It does not determine whether an employee is exempt, establish the legal workweek, deduct unpaid breaks automatically, calculate taxes, apply double-time rules, or interpret local labor law. Review the schedule and calculations against your company policies and the requirements that apply to your employees.
For employee-level rates, unpaid breaks, configurable daily and weekly overtime, CSV export, and printable cost reports, use Shiftaro’s free Labor Cost Calculator.
When a manual employee schedule stops working
A static employee schedule maker can work for a small team with predictable shifts. It becomes harder to maintain when employees change availability, submit time-off requests, call out, trade shifts, work across locations, or require specific qualifications. Every printed or emailed copy can also become outdated as soon as a manager changes the schedule.
Shiftaro is designed for the operational work that begins after a schedule is drafted. It connects scheduling with employee availability, time off, qualified coverage, approvals, communication, attendance exceptions, tasks, and mobile workforce access. Managers can maintain one current schedule instead of recreating and redistributing disconnected copies.
Free employee schedule builder FAQ
Is this employee schedule builder really free?
Yes. You can create employees and shifts, calculate estimated hours and labor cost, and print manager or employee schedule views without creating an account.
Does the employee schedule show hourly rates?
No. The employee view and employee print mode hide hourly rates, overtime totals, and estimated labor cost. Always confirm that employee view is selected before distributing the schedule.
Can the tool calculate overtime?
It can estimate daily and weekly overtime using the thresholds and multiplier you enter. These calculations are planning estimates only and may not reflect every rule that applies to your jurisdiction, industry, agreement, or employee classification.
Can I print or email the weekly schedule?
You can print either schedule view or save it as a PDF. The email action prepares a message in your email application, but you must attach the saved employee PDF manually.
Does Shiftaro receive the employee information entered?
The current tool stores its data in the browser on the device being used. Clearing the schedule or browser storage removes that local copy. Do not use a shared device for sensitive information unless you clear the schedule afterward.
Is this payroll or compliance software?
No. The tool is for schedule and labor planning only. Verify calculations against applicable labor rules and consult a qualified payroll, legal, tax, or compliance professional when needed. U.S. employers can use the Department of Labor directory to locate the appropriate state labor office and review local wage-and-hour resources.
Find your state labor office